Fixed Engagement · 30 Days · From $4,500

The Patient Pipeline Build

Thirty days. The five leaks plugged, the automation running, the front desk trained, and a page of numbers that shows what changed. Fixed scope, fixed price, yours to keep.

Start With a Call Most practices start here.
Is This You

The care is excellent. The schedule doesn't show it.

You have a practice people genuinely like. Patients say so in the chair. And still there are gaps in the week, a front desk stretched thin, reviews that stopped at 40 two years ago, and a drawer full of patients who came once and never came back.

The Build exists for exactly this. I do it once, properly, and hand you a practice that fills itself more than it used to.

Deliverables

What you walk away with

  • Your Google listing, rebuilt. Categories, services, photos, hours, and the questions patients ask, all corrected and filled in. This is where most new patients find you, and most listings are half empty.
  • Missed-call text-back. Any call the front desk can't reach gets a text within a minute, with a link to book. The patient stays yours instead of dialing the next name on the list.
  • Online booking with reminders. A new patient can book or request an appointment at 10pm from their phone. Every appointment gets an automatic confirmation and reminder, which is the cheapest no-show fix there is.
  • The review engine. Every patient is asked for a review at the right moment, automatically, and every review gets a reply in your voice. Your rating starts moving again.
  • The reactivation campaign. The patients you haven't seen in eighteen months get a short, human sequence by text and email, written for your practice and scheduled to run.
  • The website conversion pass. The pages a new patient actually lands on, rewritten so the phone number, booking link, insurance answer, and what to expect are all above the fold.
  • The numbers. Call tracking and booking sources on one page, so you can say how many new patients came in and where each one came from.
  • The hand-off. A working session with your front desk, plus a short written playbook, so the system survives after I leave.
Process

The four weeks

Week 1

Audit

I call your practice as a new patient, at lunch and after hours. I read your listing, your site, and your reviews the way a nervous patient on a phone would. I count the dormant list. You get a written teardown of where the leaks are, and we agree on what to fix first.

Week 2

Foundations

Google listing rebuilt, website conversion pass done, call tracking live. Nothing patient-facing changes yet. This is the week we get the ground right.

Week 3

Automations

Missed-call text-back, online booking, confirmations and reminders, and the review asks all switched on and tested with real appointments on the schedule.

Week 4

Reactivation & hand-off

The reactivation campaign goes out. The front desk gets its training session and playbook. You get the first page of numbers and a read-out of everything that changed.

Questions

Asked and answered

Do I have to change my practice management software?
No. I build around what you already run. Where your system supports online booking, reminders, or recall, I switch them on and configure them properly. Where it doesn't, the automation runs alongside it and the front desk keeps working the way it knows.
What about HIPAA?
Every tool I put in front of patients is one that will sign a Business Associate Agreement with your practice, and the messages themselves stay on appointment logistics, never clinical detail. Your compliance lead or counsel has final say on every template before it goes live. I'm not a compliance advisor, and I work with yours rather than around them.
Why is the price public?
Because you're busy and so am I. If the number works, we can spend the first call on your practice instead of a negotiation dance. "From" covers scope differences, more locations, more providers, a bigger dormant list, and you'll have an exact fixed quote before we start.
Does this work for a single-provider practice?
It was designed for one. A solo dentist or physician with one front desk person gets the most out of automation, because there's nobody to catch what the front desk misses. Multi-location groups are quoted separately.
How much of my time does it take?
About two hours of yours across the month, mostly in the first week and the last. Your office manager will spend a little more, because they're the one who inherits the system.

Thirty days from now, the phone gets answered

The first call is short and free, and you'll leave with something useful even if we never work together.

Book a Discovery Call
Book a Discovery Call